Meeting Application (Pro)

Last modified by Administrator on 2021/06/18 00:00

Meeting Application (Pro)

Create and manage meetings. See the meetings inside a calendar. Send email invitations to participants. The app can be purchased individually or part of the XWiki Pro package. Try it free.

CategoryApplication
Active Installs32
Rating
0 Votes
LicenseGNU Lesser General Public License 2.1
Minimal XWiki version supportedXWiki 9.11
SourcesIssues

This application enables you to manage information related to your meetings. You can create, modify and view meetings to come. More importantly, you can store notes, so no information is lost.

Meeting Application WebHome

The Webhome page enables you to see all the meetings scheduled in the future and access their full description. You can also get a calendar view of these meetings from there.

MeetingHome.png
Meeting Application WebHome page

Calendar View

You can see all the meetings whose date and durations have been defined. You can also drag and drop them to change either their start date/hour or their duration.

MeetingCalendarView.png
The calendar view of the meetings scheduled

Create a new Meeting

If you click on the "+Create" button you will be able to create a new Meeting and to specify its start date, its duration... If some details still need to be defined, you can put the meeting status to "In preparation". While the meeting is still in preparation, you will also be able to link this meeting to a poll. Thus, other users will be able to give their opinion on whatever details of the meeting you want them to.

Once the meeting is created you can also send a calendar invitation by email to the people you have defined as "participants". 

CreateMeeting.png

MeetingView.png
A meeting page, providing the possibility to send an invitation to the participants and to go to the poll created for this meeting

External Resources

Next meetings macro

This application also provides you a macro giving you the N next meetings.

ParameterDescriptionValueDefault
limitThe number of entries to displayInteger value5
statusWhether to display the meeting's status next to the title or notshow|hidehide
homelinkShow a link to the application home page at the bottom of the listshow|hidehide

 Displays the next 5 meetings without status or homelink (see panel)

{{nextmeetings/}}

 Displays the next 5 meetings with their statuses and the homelink at the bottom (see gadget)

{{nextmeetings status="show" homelink="show"/}}

Meeting Panel

Making use of the macro described above, the application features a panel showing the next 5 meetings.

MeetingPanel.png
The meeting panel

If you want this panel to be displayed, follow the instructions given in the "Prerequisites & Installation Instructions" section.

Meeting gadget

You can also use the next meetings macro as a gadget on your dashboard.

MeetingGadget.png
The meeting gadget

Installation Steps

This paid extensions requires XWiki 9.11 or above. In order to install the extension, follow the next steps inside your XWiki instance (on cloud or on premise).

Navigate to the Extension Manager

In the Applications Panel click on "More Applications..." and then "Install new applications...". Alternatively navigate directly to the Administration and select the "Extensions" section.

step1.png

Install the Extension

Search for the extension you wish to install and use the Install button to install it.

step2.png

Get a License

Navigate to the "Licenses" section of the Administration, fill your details, look for the extension you just installed in the live table and click the buttons to get a trial license or to buy a license.

step3.png

Install the License

If you have selected a trial license then you're good and there's nothing else to do. Your trial license is automatically installed.

However if you've selected to buy a license you'll be redirected to a page to perform the payment. At the end you need to come back to the "Licenses" administration section and click on the "Check for Updates" button. This will download and apply the license you bought.

Use the Extension

Start using the Extension! Refer to the extension's documentation to know how to use it.

Migration

1.9.1

When upgrading the Meeting application to version 1.9.1, a migration script needs to be executed in order to simplify the duration management of a meeting by moving old properties from the Meeting class to only startDate, endDate and a computed duration.
Go to http://yourserver/xwiki/bin/view/Meeting/Code/Migrations/1.9.1

1.9.5

When upgrading the Meeting application to version 1.9.5, a migration script needs to be executed in order to remove redundant meetingTitle property of the Meeting class and use the document title instead.
Go to http://yourserver/xwiki/bin/view/Meeting/Code/Migrations/1.9.5

1.11

When upgrading the Meeting application to version 1.11, a migration script needs to be executed in order to move the old meeting notes from the Meeting class property notes to the document content of the meeting.
Go to http://yourserver/xwiki/bin/view/Meeting/Code/Migrations/1.11

Options

The price is per year and varies depending on the support level and the number of users.

Support / Users 10 25 50 100 250 500 1000 2500 5000 10000 20000
Silver
Meeting Application (Pro) is part of the XWiki Pro package. Purchasing this package you will benefit from more extensions at a better price. Check the full offer in XWiki Pro!

Benefits

What do you get when you purchase an XWiki extension?

1 year license

By purchasing an XWiki extension license, you'll benefit from it during one year.

Free updates

You benefit from all the extension updates during one year. You are always up to date.

Support included

If you are facing an issue, you can reach the XWiki support. Our team is always available to help.

How to Buy

To buy, install this extension from inside your XWiki instance and follow the instructions.

Release notes

v1.11.2

Bugs fixed:

  • #79 "valuex" labels appears instead of the actual status when hovering over an event in Calendar view.
  • #84 Error in JS console which prevents Calendar to be loaded in some cases.
  • #85 'Calendar loaded' message should be displayed less often at the bottom of the page (if at all).

Updated the Full Calendar Macro dependency to version 2.2.6.
Updated the Map Macro dependency to version 2.1.3.

v1.11.1

Bugs fixed:

  • #78 Meeting End date can be set to a date/hour prior to the Start date.
  • #81 Next meetings macro: two empty spaces appear before the first meeting in the list.
  • #82 Meetings with \ (backslash) in names break the calendar view (no meeting is displayed on the calendar anymore).

Updated the Full Calendar Macro dependency to version 2.2.5.
Updated the Map Macro dependency to version 2.1.1.

v1.11

Bugs fixed:

  • #75 Meeting calendar not supported in Outlook.
  • #77 Next meetings macro displays the document name instead of meeting title.

Improvements:

  • #72 Meeting notes should be stored in the document content instead of a textarea property.

v1.10

Bugs fixed:

  • #44 Undefined information when hovering over an event in Calendar view.
  • #65 Meeting end dates shouldn't be allowed to be set before the start dates.
  • #74 Update the template provider for the meeting to replace the usage of the deprecated "spaces" property.

Improvements:

  • #41 The default sort of the meetings should display most recent meetings at the top
  • #64 Update parent version to 9.11.

Upgraded Licensing dependency to version 1.16.1
Update the Full Calendar Macro dependency to version 2.2.4.
Update the XPoll Application dependency to version 2.0.4.

v1.9.9

Bugs fixed:

  • #66 Cannot modify meeting title after meeting creation

Upgraded Licensing dependency to version 1.14.5
Upgraded Default Page Template app to version 1.4

v1.9.8

Upgraded Licensing dependency to version 1.14.4

v1.9.7

Bugs fixed:

  • #25 Mails sent by Meeting should appear in the Mail Sending Status 
  • #54 Code page appears in the Navigation
  • #56 Many deprecation messages in the Console while working with the Meeting app 
  • #62 Additional message displayed on the application's page when there is no valid license 

Update the XPoll Application dependency to version 1.10.8

v1.9.6

Update the Licensing dependency to version 1.14.1.
Updated the Full Calendar Macro dependency to version 2.1.9.

  • French

v1.9.5

Bugs fixed:
#47 Meeting's Title isn't changed.
#55 Meeting Duration.

Updated the Full Calendar Macro dependency to version 2.1.8.

v1.9.4

Update the Licensing dependency to version 1.13.8.
Update the XPoll Application dependency to version 1.10.6.

v1.9.3

Update the Licensing dependency to version 1.13.4.

v1.9.2

Bug fixed:
#17 Meeting template is not selected by default at page creation in the Meeting space.

Updated the Licensing dependency to version 1.13.2.
Updated the XPoll Application dependency to version 1.10.2.
Updated the Full Calendar Macro dependency to version 2.1.7.
Updated translations:

  • French

v1.9.1

Bugs fixed:
#33 The duration in meeting doesn't automatically change.
#34 Resizing meetings in calendar overview generates wrong duration values.

Improvements:
#42 Simplify the management of the duration of a meeting.

v1.9

Bugs fixed:
#13 Meeting times sent in the invitation mails .ics are wrong (marked as UTC).
#38 Meeting calendar preview doesn't work on gmail.
#39 Organizer URL to the wiki instance is broken in email invitation.

Improvements:
#36 The default sort of the meetings on the homepage of the application should be by time of the meeting, descending.
#37 Allow installation of a more recent version of Map Macro (as dependency) to improve usability.

Update the Map Macro dependency to version 2.1.
Update the Full Calendar Macro dependency to version 2.1.4.

v1.8.5

Bugs fixed:
#14 Label on meeting's title is not workig.
#15 Don't display PARTICIPATING GROUPS field if value is empty.
#18 There is no button named "Add New Entry".
#23 The "Go to the poll" button sends to a non existing page.
#27 Creating a second Poll in Meetings will overvwrite the first one.

Improvements:
#20 In the view mode(for a meeting), improve the label responsible for sending emails to the participants.
#26 Remove the docextra from the Calendar view.

v1.8.4

Bugs fixed:
#12Meeting statuses are not translated in French despite the fact that the rest of the application is.

Update the Licensing dependency to version 1.13.
Update the XPoll Application dependency to version 1.9.3.

v1.8.3

Update the Licensing dependency to version 1.12.2.

v1.8.2

Bugs fixed:
#7Poll link is always displayed for a meeting, and clicking on the button says the page does not exist.
#9Clear the default start date.
#8Meeting addresses with accents in the name (French) are not properly found on the map.
#10Fix next meetings panel for nested meeting.
#11Title should be translated as Titre in the form in French.

v1.8.1

Update the Licensing dependency to version 1.12.1.

v1.8

Bug fixed: Meeting's Calendar link broken for French translation.
Update the Licensing dependency to version 1.8.
Update the Full Calendar Macro dependency to version 2.0.4.
Update the XPoll Application dependency to version 1.8.
Remove the App Within Minutes Application dependency.
Improve the way the message about no valid license is displayed.

v1.7

Initial paid version.

Extension details

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License

  • GNU Lesser General Public License 2.1

Sources

Issues

Type

  • xar

Developed by

Compatibility

  • Requires XWiki 9.11 or above.

Installable with the Extension Manager

Dependencies

  • com.xwiki.licensing:application-licensing-licensor-api 1.16.1
  • org.xwiki.contrib:macro-fullcalendar-ui 2.2.6
  • org.xwiki.contrib:xwiki-macro-map 2.1.3
  • com.xwiki.xpoll:application-xpoll-ui 2.0.4
  • org.xwiki.platform:xwiki-platform-mail-send-storage 9.11
  • org.xwiki.platform:xwiki-platform-rendering-macro-velocity 9.11
  • org.xwiki.platform:xwiki-platform-rendering-macro-code 9.11
  • org.xwiki.platform:xwiki-platform-rendering-macro-include 9.11
  • org.xwiki.rendering:xwiki-rendering-macro-html 9.11
  • org.xwiki.platform:xwiki-platform-rendering-macro-script 9.11
  • org.xwiki.platform:xwiki-platform-rendering-wikimacro-store 9.11
  • org.xwiki.platform:xwiki-platform-appwithinminutes-ui 9.11
  • org.xwiki.platform:xwiki-platform-jodatime 9.11
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